Finance & Enjoyment Blog

Time Management Tips to Make You More Productive

Have you taken classes, gotten apps and read everything in books and blogs in order to get your time management under control? Do you still feel like you’re fighting an uphill battle to get everything done even with all of that effort? Turns out we learned several time management tips over the years when helping our clients with tax planning and preparation that we are excited to share with you.

1. Document how you spend your time

OK, we realize this tip might seem like we’re adding to your plate, but we think it really is time well spent. In order to improve time management, take some time to really evaluate your schedule. Do you drop off in productivity from 2-3pm? Are you overcommitted? Track your activities and thoughts for a week to really discern how you spend your time productively and where it is wasted.

2. Use a calendar

It doesn’t matter if it’s a paper or software version, but you must have a calendar and use it. Web-based calendars can also sync to your phone and other mobile devices so you have all-the-time access to your calendar, but if you’re constantly distracted with notifications, perhaps you should revert back to paper! Be sure to add a time limit to each task and only schedule 6 hours of work into your 8-hour work day. With interruptions and ramp up/down time when switching between projects, there is inevitable loss in productivity.

3. Schedule time in for you!

Make a date—on your calendar—to work out, develop goals or to brainstorm for that big project looming over your head. You need to protect time on your calendar not just for tasks, but for things that often get overlooked as we get caught up in the minutiae of our day-to-day work.

4. Target to be early

If you create a plan to complete projects early, you will still finish on time even when faced with likely delays and snafus. Better to plan to be early and finish on time, than plan for the deadline and miss it. Take the first 30 minutes of each day to plan and create to-do lists on your calendar (or the last 30 minutes before you leave for the day to prepare for the next day).

5. Just say “no”

Is this the hardest word in the English language or what? You’ll never get a handle on your schedule if you keep adding to your plate. From personal commitments to wanting to be a great team player professionally, our knee-jerk reaction is to take on more than we possibly can do if we want to give all tasks our best. Just say, “no!”

How to Use this Information

At KKB, P.C., we have to be laser-focused with our own time management techniques to navigate through our extremely busy tax season. Even though we think we’re pretty savvy with time management, our passion is financial management. Please give us a call at 303-815-1100 or contact us online to let us know how we can help you!

What are your personal time management techniques?

Posted in Time Management and Organization »

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