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Three Time Management Ideas To Achieve Work and Personal Goals

Three Time Management Ideas To Achieve Work and Personal Goals

Time is an important issue for most of us, and we feel like we never have enough. At the end of a long day, we often come home feeling exhausted and unable to do anything except watch a few hours of TV and go to bed. However, there are various methods we can use to improve our time management. Here are a few of the best known time management ideas we can use to improve efficiency:

1. The ABC method: This is probably the simplest of methods; it involves taking your tasks and prioritizing them in the following way: A—This includes tasks that are important and urgent. They must be done right away. B—This includes tasks that are important but not urgent. So you can finish up the A tasks first and then tackle these. C—This includes tasks that are neither important nor urgent. Once you’ve finished categorizing your tasks, you may find that you don’t even think C tasks are worth following up on, and you might decide to forego them altogether. This might seem too simple a method to make any difference. However, the truth is that we don’t generally sit down and organize everything we want to do in this way. Actually writing down how important and urgent you think certain tasks are can be very helpful and will clear your mind.

2. Pareto Analysis: The Pareto principle suggests that 80% of what you’re trying to do can be done in 20% of the time. The remaining 20% of tasks are the time-consuming ones and take 80% of the time. For maximum efficiency, it would make sense if you do tasks that are less time-consuming first and get them out of the way before doing the more time-consuming ones. Once again, this involves sitting down with a pen and paper and writing out all the things you need to do, either at work or at home. Once you’ve divided the tasks into the less time-consuming ones and the more time-consuming ones, you’ll have a better idea where to start.

3. The Eisenhower Method: This method was said to have been followed by President Dwight Eisenhower who once said, “What is important is seldom urgent and what is urgent is seldom important.” What Eisenhower suggests is a little more complex than the above two methods. Once again you need to sit down with a piece of paper and a pen and divide the paper into four parts for tasks that are important/urgent, not important/urgent, important/not urgent and not important/not urgent. Tasks that are important/urgent should be done personally and right away. Tasks that are not important/not urgent can be dropped. Tasks that are not important/urgent can be delegated and tasks that are important/not urgent should be done personally at a later date.

So there are many techniques for time management, some simple and others a little more complicated. However, they all have one thing in common—looking over everything that you need to do, analyzing each task’s degree of importance and writing it all down so that you can refer to your notes when necessary. We, at KKB CPAs believe that you should have the time you need to accomplish everything you want. Contact us to keep your finances in good order so that you can focus on making the best use of the time you have.

Posted in Time Management and Organization »

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